Coach Bus Prices: How Much Does a Washington Coach Bus Rental Cost?

For trips within the Washington, DC region, you can expect to pay between $1,800 and $3,800 per day for a standard 56-passenger coach bus. Hourly rates usually range from $200 to $350 per hour with a five-hour minimum. If you’re traveling outside the city—such as to Richmond, Philadelphia, or New York City—multi-day packages will be quoted at a flat daily rate plus mileage. Smaller vehicles like minibuses (15-35 passengers) are more affordable, starting at $170 per hour or $1,600 per day. Sprinter vans (10-14 passengers) are the most budget-friendly option, with rates as low as $150 per hour or $1,400 per day. Premium features such as WiFi, power outlets, and onboard restrooms may increase your price slightly, but all quotes include unlimited mileage, fuel, tolls, and tax.

Several key factors determine the final price of your Washington, DC charter bus rental. The most important variables are the type of vehicle you choose, the duration of your trip, and the distance traveled. Larger buses with more amenities cost more than smaller, basic models. For example, a 56-passenger motorcoach with reclining seats, TVs, and a restroom will be more expensive than a 25-passenger minibus with standard bench seating. The length of your rental also matters—rates are calculated by the hour, day, or mile depending on your itinerary. Local shuttles within downtown DC or Capitol Hill may only require a few hours, while an overnight trip to Virginia Beach or Pittsburgh will be billed by the day.

Distance is another major factor. Trips that cover more miles, such as a sightseeing tour from Georgetown to Mount Vernon or a school field trip to the National Zoo, will cost more than short transfers between Union Station and the National Mall. If your schedule requires the bus to wait for several hours or make multiple stops, this can add to the total cost as well. Seasonality plays a role too—spring and fall are peak months for tourism, graduations, and political events, so prices tend to be higher due to increased demand. Booking during off-peak times like winter may result in lower rates.

Additional expenses to consider include parking fees, tolls, and accommodations for the driver on multi-day trips. Many popular destinations in DC—such as the Smithsonian museums, Kennedy Center, or Nationals Park—require advance permits or paid parking for oversized vehicles. These charges are not included in the base rate and must be covered by the renter. For out-of-town trips lasting more than one day, you’ll need to provide a hotel room for the driver each night. Gratuity is optional but customary; a tip of 10-20% is appreciated for excellent service.

Lastly, how far in advance you book can impact your price. Reserving your bus several months ahead of time gives you access to the largest selection of vehicles and the most competitive rates. Last-minute bookings may be subject to premium pricing, especially during busy periods like Cherry Blossom Festival or Fourth of July fireworks. To get the best deal, plan your transportation as early as possible and provide a detailed itinerary with all pickup/dropoff locations, times, and special requests.